QR Code Employee Check-In with Individual QR Codes
Employee QR check-in is the fastest way to replace a sign-in sheet. The key design choice is who scans: the employee scanning a wall code, or an authorised device scanning the employee’s code.
Quick answer
QR code employee check-in means an employee’s presence is recorded by scanning a QR code assigned to that employee. Free QR Attendance gives each employee an individual QR; the manager’s device or a companion station scans it, which ties every check-in to an authorised scanning device rather than to a shared poster anyone could photograph.
- Attendance data stays on your device
- No employee limits · no paid tier
- Personal QR code per employee
- Scanned by manager or station device
- Reduces remote “poster photo” check-ins
- Printable QR badges
- Employee portal with PIN
- Export to Excel/CSV
Employee QR vs wall QR check-in
| Employee (individual) QR | Shared wall QR | |
|---|---|---|
| Who scans | Authorised manager/station device | Each employee’s own phone |
| Remote check-in risk | Lower — device must see the badge | Higher — poster can be photographed |
| Employee phone needed | No | Yes |
| Used by Free QR Attendance | Yes | No |
Setting up employee QR check-in
Add employees, generate their QR badges, and decide whether check-ins happen on the manager’s phone or a station device at the entrance. Stations keep scans locally and sync to the workplace when online.
Frequently asked questions
Do employees need smartphones for QR check-in?
No. A printed QR badge is enough because an authorised device scans it.
Can employees check in from home?
The scan must be made by the manager device or a station device, so a QR photo alone does not create a check-in unless an authorised device scans it.
Is employee QR check-in free?
Yes. Free QR Attendance is completely free, with no employee limits and no paid tier.
Where is my attendance data stored?
Your attendance data stays on your device — we don't collect or store it on our servers. Your employee directory, attendance history, leave records and reports are kept on your own device. If you use companion stations or the employee portal, scans, leave requests and a recent-attendance snapshot travel through our server encrypted and expire automatically; they are never used to build a cloud attendance database.
Are there any limits on the free version?
No. Free means free: no employee limits, no scan or usage caps, no trial and no paid tier.