QR Code Attendance: The Complete Free Guide

Quick answer

QR code attendance records who is present by scanning a QR code tied to each person. In Free QR Attendance every employee gets an individual QR code; a manager’s phone (or a paired companion station device) scans it and saves a timestamped check-in or check-out. It is 100% free — no employee limits, no paid tier — and needs no biometric machine or dedicated scanner.

• Attendance data stays on your device
• No employee limits · no paid tier
• Individual QR code per employee
• Scanned by manager phone or companion station
• Check-in and check-out timestamps
• CSV / Excel export of records
• 100% free, no biometric hardware
• Station devices keep scans offline until synced

What is a QR code attendance system?

A QR code attendance system replaces signatures or fingerprint punches with a QR scan. The QR code carries an identifier for one person; the scanning device adds the time and the action (check-in or check-out). Free QR Attendance uses the camera already built into a phone, tablet or laptop through the web browser.

Ways to track attendance with QR codes

There are two common designs. In the "wall QR" design employees scan one shared poster with their own phones. In the "individual QR" design — the one Free QR Attendance uses — each employee carries their own QR and an authorised device scans it, which makes it harder for someone to clock in remotely from a photo of a poster.

• Manager scanning from the main workplace app
• Companion attendance station at an entrance (activated by scanning a secure station QR)
• Employee portal with a 6-digit PIN to view recent attendance and request leave

Start here

New to QR attendance? Read how it works, generate free QR cards for your team, then try the no-login demo before creating your workplace.

Frequently asked questions

Is QR code attendance free?

Yes, completely. Free QR Attendance — employee QR codes, scanning, check-in/check-out, leave, reports and CSV/Excel export — is free with no employee limits and no paid tier. No biometric machine or dedicated scanner purchase is needed.

Who scans the QR code in Free QR Attendance?

An authorised device scans the employee’s individual QR: either the manager’s workplace app or a companion attendance station device set up by the manager.

Can I try it without signing up?

Yes. The public demo at /demo/ runs with isolated sample data and needs no login.

Does it work offline?

Companion station devices save scans to their own device storage first and retry syncing automatically when the connection returns.

Where is my attendance data stored?

Your attendance data stays on your device — we don't collect or store it on our servers. Your employee directory, attendance history, leave records and reports are kept on your own device. If you use companion stations or the employee portal, scans, leave requests and a recent-attendance snapshot travel through our server encrypted and expire automatically; they are never used to build a cloud attendance database.

Are there any limits on the free version?

No. Free means free: no employee limits, no scan or usage caps, no trial and no paid tier.