Free QR Attendance System for Workplaces, Schools & Teams
Quick answer
Free QR Attendance is a free, local-first QR attendance system where each employee receives an individual QR code and a manager records check-in and check-out by scanning that code with an ordinary smartphone. No biometric machine or dedicated hardware is required, and attendance logs remain stored locally on the business device.
Free QR Attendance is a free, local-first QR attendance application that lets a manager record employee check-in and check-out by scanning each employee’s individual QR code using an existing smartphone.
Your attendance data stays on your device — we don't collect or store it on our servers. Your employee directory, attendance history, leave records and reports are kept on your own device. If you use companion stations or the employee portal, scans, leave requests and a recent-attendance snapshot travel through our server encrypted and expire automatically; they are never used to build a cloud attendance database.
Free means free: no employee limits, no scan or usage caps, no trial and no paid tier.
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Frequently asked questions
Where is my attendance data stored?
Your attendance data stays on your device — we don't collect or store it on our servers. Your employee directory, attendance history, leave records and reports are kept on your own device. If you use companion stations or the employee portal, scans, leave requests and a recent-attendance snapshot travel through our server encrypted and expire automatically; they are never used to build a cloud attendance database.
Does the free version have employee limits or a paid upgrade?
No. Free means free: no employee limits, no scan or usage caps, no trial and no paid tier.
What is QR attendance?
QR attendance is a method of recording attendance using QR codes as identifiers or check-in triggers. In Free QR Attendance, each employee has an individual QR code. A manager scans that QR using a smartphone, chooses Check-In or Check-Out, and the attendance record is stored on the business device.
Can QR codes be used for employee attendance?
Yes. QR codes can encode unique alphanumeric employee identifiers. When paired with a manager scanning workflow, they provide a fast, touchless, and accurate check-in method without requiring paper registers or biometric sensors.
How does Free QR Attendance work?
The workflow has four steps: 1) Business registers an employee profile; 2) Employee receives their individual QR code on a card, badge, or phone; 3) Manager scans the code with their smartphone camera; 4) Manager selects Check-In or Check-Out, and the timestamped event is recorded locally.
Is Free QR Attendance really 100% free?
Yes. The core application is completely free: ₹0 / $0. There are no monthly fees, no employee limits, no attendance caps, no paid tier, no mandatory hardware purchases, no trial expirations, and no credit card required to start.
Do I need a biometric attendance machine?
No. You do not need a biometric fingerprint scanner or facial recognition machine. You use standard smartphones that your supervisors or managers already carry.
Do I need a dedicated QR scanner or barcode reader?
No. The application accesses the standard built-in camera of any modern smartphone or tablet through the web browser. No specialized barcode hardware is needed.
Who scans the QR code?
The manager or supervisor scans the QR code. The employee holds their persistent individual QR badge. This architectural design provides visual confirmation of the employee, mitigating proxy buddy-punching.
Does the employee scan a common workplace QR on the wall?
No. In Free QR Attendance, the employee holds their personal QR code, and the manager scans it. This prevents the common fraud pattern where workers take photos of a wall QR code to clock in from home.
Can Free QR Attendance work offline without internet?
Yes, where technically supported by modern web browser storage. Once loaded, camera scanning, employee verification, and local attendance recording run entirely on the device without requiring cellular data or Wi-Fi.
Where is employee attendance data stored?
Attendance data is stored local-first in IndexedDB on the workplace device, which remains the authoritative record. Platform account metadata is separate; companion-station events and authenticated employee requests may use a short-lived encrypted relay buffer solely for reliable delivery to the main device.
Is biometric data collected?
No biometric data—such as fingerprints, iris scans, or facial geometry templates—is collected or stored. Only the employee name, ID number, and scan timestamps are recorded.
Can Free QR Attendance replace an attendance machine for small businesses?
Yes. For shops, restaurants, small factories, construction crews, and clinics, it provides all the necessary entry and exit records without maintenance costs, power socket requirements, or network cabling.
Can employees share QR codes or buddy punch?
Because the manager personally scans the employee at shift start, the manager sees the actual person presenting the card. This operational presence is far more effective at stopping buddy punching than unattended digital kiosks.
What happens if an employee loses their QR card?
The business can re-print or re-issue their individual QR card in seconds using the free Employee QR Card Generator tool at zero replacement cost.
Can I print employee QR cards on regular paper?
Yes. The built-in generator creates standard print-ready cards that can be printed on standard A4 paper, laminated, or printed onto PVC plastic ID badges.